Live availability calendar
Every tent, canoe and trangia on one calendar. Members pick dates and see what's free right now, not what was free last Tuesday.
Coming soon · for Scout groups, Guides, cadets & clubs
Your Q-store, sorted.
GearQ is the gear booking and inventory system for groups with a shared shed. Members see what's free and book it in seconds. Your quartermaster approves, spots clashes before camp, and always knows what's actually on the shelf.
Get early access — [email protected]
Free asset register template
No spam, no card. Just a heads-up when your group can start.
This week in the Q-store● Live
BookedWaiting for QMHeld / in service
⚠ Canoes overlap on Saturday — 2 bookings want 4 boats each. Approve one, or swap dates.
What it does
Everything the quartermaster juggles, in one place.
Built for the way group gear actually moves: a sign-out sheet on the shed door, a spreadsheet nobody trusts, and a dozen "is the trailer free?" messages before every camp.
Kits & bundles
Book "Hike kit — 6 people" in one tap. GearQ works out the stoves, tents and packs inside it and keeps their counts honest.
QM approvals + overlap flags
Requests land with the quartermaster. Double-bookings are flagged before anyone loads the trailer, including same-day handovers.
Spreadsheet import
Bring the asset register you already have. Upload Excel or CSV, match the columns, fix flagged rows, done. Export any time: it's your data.
How it works
From dusty spreadsheet to bookable gear in an evening.
- Import your gearUpload your asset register or start from our template. Categories, quantities, serials and unit names come straight across.
- Share one linkFamilies and leaders get your group's booking page and one group password. No accounts to create, no app to install.
- Approve and relaxThe quartermaster approves requests, holds gear for maintenance and checks returns, all from a phone.
Built with a real Scout group
Not dreamed up in a boardroom.
GearQ started as the booking page and quartermaster dashboard for a working Scout group's Q-store in Victoria. It's been shaped by real camps, real sign-outs and a real quartermaster's Sunday afternoons.
- Overlap warnings exist because two sections really did want the same canoes.
- Kits exist because nobody wants to tick 14 boxes to borrow a hike kit.
- Maintenance holds exist because the patrol tent with the broken zip kept going out.
- Every group's gear is private to that group, and the group can export it whenever it likes.
Free download
Q-store asset register template
A clean asset register template for scout quartermaster inventory: category, item, quantity, bookable, notes, serial/ID, unit names and maintenance flag, with example rows and a how-to sheet. Use it on its own, or import it straight into GearQ later.
| Category | Item name | Qty | Book | Serial/ID |
|---|---|---|---|---|
| Tents — Hike | 2-Person Hike Tent | 6 | Y | HT-01 … HT-06 |
| Tents — Large | Patrol Tent (8 p) | 2 | Y | PT-1, PT-2 |
| Cooking | Trangia Stove Set | 10 | Y | |
| Marine | Canoe (2 person) | 4 | Y | C-1 … C-4 |
| Power | Generator 2kVA | 1 | N | GEN-2201 |
Planned pricing
Simple yearly plans.
This is what we plan to charge when GearQ opens. Every group starts with a free trial, no card needed. Prices in Australian dollars.
Free trial
30 days
Everything included. No card. If you don't pay at the end, your group becomes read-only. Nothing is deleted.
Group
A$149/year
One Scout group or club: booking page, QM dashboard, kits, approvals, spreadsheet import, CSV export.
District bundle
A$349/year
Plus A$99 per group. The district pays and its groups are covered. Invoice available.
Questions
Good questions, short answers.
Is GearQ only for Scouts?
No. It was built with a Scout group, but it suits any group with a shared gear store: Guides, cadets, bushwalking and paddling clubs, schools and outdoor-ed programs.
Do members need their own accounts?
No. Members use one shared group password to see what's free and book. Your quartermaster has a separate password for approvals and the inventory.
Can I bring my existing spreadsheet?
Yes. Upload an Excel or CSV asset register, match the columns, check the preview for problems, and import. Or start from the free template above.
Is this an equipment booking system for districts too?
That's on the roadmap: districts and regions seeing totals from groups that choose to share, and groups borrowing from each other. Groups always decide what they share.
What does GearQ store about people?
Only the name, email and phone number of the person booking gear, so the quartermaster can contact them about that booking. Never medical details, children's details, dates of birth, addresses or member numbers, and no connection to any Scouts membership system. Booker details are anonymised 12 months after the booking ends. Security & data handling.
When can my group start?
Soon. Email [email protected] with your group's name and we'll let you know as soon as there's a spot.
Know what's in the shed.
Get early access for your group, and help shape GearQ before it launches.
Email [email protected]